Board meeting 10/10/09
Board Members present: Dan Shell,
Steve Lee Prez, Jeff Nibler Membership Chairman, Buddy Cutts
Webmaster, James Anderson VP, Ollie Gregory Competition
Members present: Michael Bradford
Board Members absent: Kathy Lee
Safety Committee Chair, Mike Nash Bylaws Chair, Eric Donaldson
Awards Committee Chair, Lucas Ridley Secretary, Mark Poling
Social Committee Chair, Ricker Goldsborough, Treasurer Jeff
Dodgen, Jeff Wilson Maintenance Committee Chair, Keith Atkins
Meeting called to order at 10:00 Central.
Ollie took minutes.
This is the third consecutive absence for
Kathy Lee, Jeff Wilson and Ricker Goldsborough. By Laws require
that these members are automatically up for resignation due to
absences. The board voted to rescind their resignations so they
may continue as board members for the present time.
Business: Ollie read the September
Board Meeting minutes. Jeff Nibler motioned to approve and the
minutes were unanimously accepted.
WW LZ: Dan Shell reported on
finding a new real estate agent. Dan informed the agent of our
needs for an LZ at Whitwell or, alternatively, to move from
Whitwell if a matched pair of top and bottom lots could be found
elsewhere. There was much discussion about Galloway Airport,
which may become available.
Michael Bradford talked about Galloway
Airport history and the possibility of a lease.
There was much discussion about
investigating lots held by a developer of the bluff area above
Galloway. Thanks for looking into this Dan.
Bill Priday Law Suit: Dan Shell
reports no news. Awaiting results of motion for Summary
Post Cards: James Anderson returned
post cards. Cards are to be stored here and creatively used in
Nick Berry Tee Shirts: Most of
shirts are small sizes. We still do not have a plan on how to
BOD ballots: Mark Poling was not
present to report. Due to the pressing need to get ballots out,
Dan Shell contacted him by phone to give a brief report. Mark
said he knew Kenny Sandifer was interested in running for the
board again. Jeff Nibler has committed to set up a voting
system on line. Ollie will contact Mark Poling regarding
nominations and will solicit nominations to be forwarded to all
Michael Bradford and Kenny Sandiford want
to get on the ballot. All board members present at this meeting
are interested in serving again. Keith Atkins from Memphis
doesn’t want to serve again, but has offered to continue the
Newsletter Editorship. Thanks Keith!
Membership fee restructuring: Mike
Nash of the By Laws Committee had volunteered to lead this, but
was not present. The Board discussed the fee structure for
membership that will be proposed as follows: One year $100; 5
years $400; Life $1000; Family an additional $50; Three
Consecutive Days $25; Tandem One Day $5.
Drop the $1 one day, and drop the 30 day
tandem. These changes will be reflected in the revision of the
By Laws. The revised By Laws will go out to all members for a
Referendum Vote and will be sent out with the Ballots for BOD
Ollie will send the proposed fee
restructuring to all the BOD for a quick review. Michael
Bradford suggested that paper ballots are necessary and
additionally, Jeff Nibler will make an anonymous online ballot
Ollie will assist Mark Poling, Mike Nash
and Jeff Wilson in getting ballots and fee restructuring
referendum organized and out to our membership as soon as
New Business: New Tandem Pilots
Steve Larson has applied and has submitted
current USHPA Card reflecting his tandem rating for foot
launch. He is current with foot launch tandems and is an
experienced tandem instructor. Board approves his status as
authorized to do foot launched tandems on the TTT sites.
Ron Knight applied and presented
documentation of his qualifications. He has extensive
experience doing tandems and is a tandem instructor. He is
approved pending USHPA Card sign offs and current USHPA
membership. He could not be found on the USHPA membership
James Tindle has applied and is a tandem
instructor at Florida Ridge. James is current with USHPA Card
sign offs and is approved by the board for tandems.
Ozzie Lopez-_______is thought to be
qualified but doesn’t have any documentation for the board to
review. Ossie is well known as an experienced foot launch
tandem pilot at LMFP. He will be approved pending current
USHPA Card sign offs for foot launched tandem flight. He could
not be found on the USHPA membership site.
Clark Harlow and Don Murdock are approved
as a tandem pilots.
Glider Storage Trailer: Mike Nash
was to report on this, but is absent. There was much discussion
of how to secure the gliders and manage liability and
compromises in the trailers. Dan Shell suggested that we have a
storage container at the bottom as well for secure storage in LZ.
Jeff Nibler suggested that if we get a trailer we need a
committee to manage it.
Team Challenge: Ollie Gregory,
Competition Committee Chairman, reported. TC went well with
lots of satisfied pilots. Tee Shirts are pending. We had a
great meet with three task days, 5 flyable days and many
exceptional seminars. The pilots seemed happy with the format
and experience. There was much discussion about expenses for
food and whether we made any money off the food. There was
some discussion of future goals and improvements.
Jeff Nibler has been in contact with the
Foundation for Free Flight. Randy Leggett of the FFF was a
pilot in the TC. Randy announced that the FFF had voted to
provide 5 scholarships to TTT 2010 to be used to encourage
pilots to learn about TC and bring it back to their home sites.
Many, many thanks to all the great
volunteers and all who provide sponsorships, prizes and helped
to find so much great support. Thanks to all who pledged money,
items and services to help out with the TC. Once again, it was
a huge success. We expect to have an even better one next year!
Social Committee: Mark Poling,
Chairman, was not present. The Octoberfest Party went well at
TC with good food and drink and lots of good fun. The Xmas
party scheduling was discussed. There were strong
recommendations from several board members to have the party the
second Saturday night of December, combining the board meeting
and the party to save travel time and allow the people to come
to the party from out of town and not miss work. We are
penciled in for Saturday Dec 12th 5PM at Johnson’s
BBQ in Dunlap. Thanks Dan Shell for helping with the
Awards: Eric Donaldson, Chairman,
was absent. TC awards were beautiful. Thanks Eric.
End of the year awards are pending.
TTT of the Year Nominations:
Jeff Wilson nominated by Ollie for all his
great volunteerism during the Team Challenge.
Ollie was nominated by James Anderson for
helping to organize Team Challenge.
Michael Bradford was nominated by Ollie for
helping out so much with great advice and TC registration and
Jeff Nibler was nominated by Ollie for his
excellent work on programming our registration process, Team
Challenge registration, writing and revising the Team Challenge
scoring program and assisting on our website and all things to
do with programming.
Buddy Cutts was nominated by Steve Lee for
excellent work on the website and help with TC .
Ricker Goldsborough was nominated by Ollie
for helping with all the sponsorship for Team Challenge.
Thanks to all those nominated and all the
many volunteers who have helped us so much. Other nominations
will be solicited. All those up for TTT of the year will be on
a separate ballot to be sent out with the TTT board member
ballot and the Bylaws Membership Fee Referendum.
Team Challenge: Ricker Goldsborough was
not present but sent a report to Jeff Nibler. Jeff read the
report. (The report follows.) Cash from TC food and donations
Currently there is $8,428.08 in the
checking account. CD total was not available at this time.
Pay Pal receipts have been received by
Ricker. Pending incomes are tandem fees from Clark Harlow and
the registrations and donations in the box at the end of Team
Challenge. Ricker has communicated that he will write up forms
to help us more easily document accountability of monies.
Taxes have not been filed for 2008 due to
not having access to information about taxes. There was much
discussion on this subject. Steve Lee will get the bank records
an other info from 2008 and find an accountant to do this unless
Ricker has a better plan. 2008 was a time when eaClark had to
drop out of the the Treasurer role and we only had Bill Colven
volunteering to fill in as best he could.
Bylaws Committee: Mike Nash,
Committee Chairman, was not present. The major work of the
Bylaws committee was the fee restructuring referendum project.
The board members present did this today. Ollie will copy the
proposed changes into the bylaws by line so this can be sent out
Membership Committee: Jeff Nibler,
Chairman, reports that we have 127 members not counting the ones
who registered during the last days of Team Challenge. There
was a long discussion of how to remind pilots of their need to
rejoin. Jeff will do an automated system to remind pilots who
have an email address. Dan Shell described his system of
sending out paper reminders with a registration form to pilots
with expired memberships. Dan did this a couple of times a
year. Dan said this usually brought back a number of members.
Safety Committee: Kathy Lee,
Chairwoman, was absent. There seems to be no pressing safety
issues at this time. There was some discussion of the
responsibility to maintain wind socks being assigned to this
committee in the future.
Maintenance Committee: Jeff Wilson,
Chairman, was absent. Steve Lee reported on cleaning up for 4
days solid after Team Challenge. There was discussion of the
need to work on the clubhouse deck and railing, and columns for
the deck. Rock columns would cost an additional $2500 if done
within 90 days according to Steve Lee. No decision on the
columns could be made today.
There was much discussion of the need for
DSL and Wireless at the clubhouse. Jeff Nibler, Ollie Gregory,
Michael Bradford, Buddy Cutts, James Anderson and Dan Shell
pledged $50 each to get the project started. Team Challenge
members will be asked to pay an additional $10 registration fee
to access the Wireless network during the meet to help fund
this. We will ask our neighbor, Rick Jacobs to assist with this
if he is able.
Website Committee: Buddy Cutts
chair reported the website is in good shape. Many thanks to
Buddy and Jeff for all the great work!
Awards Committee: Eric Donaldson,
Committee Chair not present. The awards for TC were well
received. Thanks Eric for making those cool trophies!
TTT flight of the year awards were
discussed. Straight line distance is the only format in
consideration this year, but there will be awards for rigid
wing, topless and king posted gliders.
At this time it seems that Steve Lee will
have the Rigid Wing distance flight of the year. We think
Trevor may have the longest Flexi flight if Whitwell to
Standifer’s is longer than flights to LMFP. It seems four
pilots on king posted wings made it from Henson’s to LMFP and
tied for that award. Jeff Nibler, Nate Newkirk, Ricker
Goldsborough, and Greg Heckman all made that cool trip. If
anyone knows of a longer flight in any of these categories, then
let us know. We will plan for awards for all the above at this
Below is Ricker’s Treasurer report:
BOD Meeting 10/10/09
2008 Tax paperwork – Not filed yet.
Team Challenge Cash Rec accountability ledger.
Breakfests $872 rec.
PD out $160 for Chicken dinner supplies
PD out $410.00 to Mike Barber
Deposit $302.00 cash
(Aldona spent a total of $553.43 on supplies and we paid her
$300.00 to cook for us)
Thursday Night Steak and Friday Night Food $2,664.00 (cost of
PD out $1075 to me for steak purchase
PD out $225 to Robert Dallas for supplies
Pizza Night $163
Ollie PD for food ($260) but was repaid. Not sure where the
money came out of to pay him back.
Soup Dinner $124 rec.
PD out $63.00
Sat. Night Party $0.00 rec.
“T” Shirt Sales Deposit $120.00
Registration Deposit $390.00
Pledge Money rec. Deposit $325.00
TOTAL CASH DEPOSITED $1,625.00 via my check
Other associated costs
Sat. Night Dinner $1,400.00
Ferrell Gas $?
Thank you gifts and cards $394.00
Prize purchases (aprox) $550.00
There is currently $8,428.08 in our checking account.
No information has been receive yet about our CD account.
Total money received for TC09 Registration has not been
completed to date. Although the majority of money
received is reflected in our account, there is still a small
amount not yet received.
We have not received any tandem money from Clark in the past two
Modifications to our existing processes of accounting for money
spent and received needs to be addressed.
Team Challenge Sponsors will be receiving a TTT TC09 Post Card
that I have designed and had printed.
Red Bull and Flytec will be receiving a Sony 7” digital picture
frame with associated pictures pre-loaded as well as a formal
letter that includes all the thank you emails I have received to