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Tennessee Tree Toppers BOD Meeting Minutes May 14, 2011
By Rob Dallas, Secretary
The meeting was called to order at 9:10 am Central Time by
President Steve Lee.
Present: James Anderson, Michael Bradford, Buddy Cutts, Rob Dallas,
Clark Harlow, Rick Jacob, Kathy Lee, Steve Lee, Dan Shell
Members present: Margaret & Freddie Craig, Alvin, Channing
BOD Absent: Trevor Childress, Dean Funk, Ollie Gregory, Barry
Klein, Jeff Nibler, Miller Stroud
The Club bylaws "3 Consecutive Attendance Strikes & You Could Be
Out" Rule was discussed.
The April meeting minutes as recorded by James Anderson (in Rob
Dallas’ absence) was read aloud and accepted as is.
A BIG Thanks to Margaret for making a hearty breakfast & coffee
for us this morning!
Michael Bradford reported in detail that all bills are paid except
for the T-shirt payment and the club is in excellent financial
health. Also that the CD’s were all converted to 12 month type.
T-shirt costs & other details were discussed and 6 samples were
available for examination and they look great! Final shipment is
inbound so we WILL have T-shirts for Mayhem & most importantly for
A possible water leak on the grounds was discussed. No
Cutts reported that everything is up to date on the Website.
Shell reported that all is well (no activity).
Keith Atkins 3 articles were sent in to Keith in the past month or
so. New articles are always welcome and needed from all members.
PR: Dean Funk
(Absent due to FLYING in the Flytec Race & Rally): James suggested
inviting all the TTT old timers, the Mayor of Whitwell, & Mrs.
Hudson to Mayhem. Also it was pointed out that the party is not just
for club members- all pilots & friends are welcome.
Rick Jacob brought up that Mr. Carson has published a coffee
table type book featuring photos of TTTers flying (Clark etc). Also
there’s a public library bookmark featuring a photo taken from our
ramp available in Dunlap.
Nibler (absent) did report to the President that he’s working on a
T-shirt check box on the waiver. Concerns were raised about
fulfillment of orders, availability, keeping the waiver to one page
etc. The check box idea was tabled. There are currently 133 members.
Safety: Kathy Lee reported that the Safety Equipment lock box
at Whitwell now features carabineers and is installed. All necessary
tree pruning is complete. A windsock & streamers @ Castles LZ is
complete. Still in need of a ladder at Rick J’s to access rescue
Steve Lee reported that he had a nice conversation with Mrs.
Hudson about lease or purchase of a portion of her land to be used
as a Club LZ. Mrs. Hudson expressed a very positive view of the TTT
club and given that the idea was new to her, she would give it some
thought. Steve also spoke to the Pastor at Whitwell’s 1st
Baptist Church & the
Club remains on good terms with him and we will be welcome to land
there as long as he’s there. Steve was on his way after that to
speak to The Mousers, but they were just leaving.
Channing Kilgore arrived.
Dan Shell arrived (Official Quorum) and discussion returned to
BOD Membership & attendance. Miller’s situation and willingness to
be replaced or not was discussed at length and a motion was made,
seconded and passed (5 accepted, 3 against) to respectfully allow
Miller to step aside to free up a BOD slot. The Board thanks Miller
Stroud for his willingness to serve The Club and looks forward to
his participation in the future.
Trevor Childress’s 3 consecutive absences, situation and
expressed interest to make the next meeting & to continue serving
was discussed. A motion to remove was made, none in favor.
It was pointed out that Kenny S is willing to serve on BOD.
Dan Shell pointed out that per the Bylaws, a BOD replacement can
be selected by the BOD & does not necessarily have to be the
individual who received the most votes from the previous election.
A Motion was made to nominate Kenny S to join the BOD. No
A Motion was made to nominate Channing Kilgore to join the BOD
was made, seconded & passed (7 for one abstained). Channing is now
on the TTT BOD effective immediately. Welcome Channing!
Michael Bradford: All club IT equipment is a-ok after the recent
storms. New website & store is in-work.
Ollie Gregory (absent) sent a report to The President and was read
aloud. TC status is 45 registered, 21 paid.
Mayhem comp is planned to be very going to be low key.
Motion made to make Ollie’s flight a "Notable Flight" & linked on
website. Seconded. Most in favor (I lost count).
3 nights of TC dinners taken care of. Aldonna is hired-on for TC
breakfasts Thanks Aldonna!
Rick Jacob reported that the
water heater is still working and will not be replaced until it
dies. Grass has been cut. Free mulch chips are inbound. Grass up top
is not in great
shape. Rick to investigate possible water leak further. Sink
water heater was purchased by Michael B but was not needed and was
returned by Michael B. Michael also fixed all plumbing to clubhouse
sink which now features hot AND cold water. Eye-sore tarp in
pavilion was removed.
Deck replacement discussed & tabled until next meeting.
Para Gliding Committee:
(Trevor absent) Rick reported that he is meeting with The Southern
Flyers PG Club to clear Rick’s new Whitwell SE launch today. Sharing
of Castles LZ field discussed.
Clark H reports that there
have been no notable awardable flights recently.
Barry Klein (absent) reported
to The President that a Low Country Seafood Boil is planned for
Mayhem. Barry requested a volunteer to pick-up a keg of beer, tap &
ice. Discussion ensued. Forget the keg due to the high hassle
factor. Beer in cans to be bought at Costco. Ice to be donated by
Channing. Thanks Channing! Two cookers & propane tanks being
provided by Dallas. One backup propane tank for the event is
1. Toilet in bathhouse needs some love.
2. Please pick up sticks & branches up top as you go to
3. Maintenance Punch list needed for clubhouse.
4. Driveway wash outs need attention. Rick volunteered to give it
Whitwell LZ Acquisition:
Potential site at Doss Gap was
visited by Dan & Clark but unfortunately would not be suitable for
our needs. The search continues.
Thanks Rick J for pursuing this potential launch method. A Scooter
Tow clinic was discussed. Motion made to form a Tow Committee to
move this item forward. Seconded. Volunteers? Bueller? Clark
volunteered to form the committee. Freddie Craig volunteered to
assist. Thanks Gents.
Nick Berry Archive T-shirts
are now clean, dried & folded
& are to be auctioned off at Team Challenge.
Designated Trailer Parking:
Discussion ensued. Dan Shell motioned to put in trailer slots
(location & quantity TBD). Costs, potential income, length of stay,
etc discussed. Seconded & passed (6 in favor, three abstain). Dan
motioned to install (3) trailer slots (location TBD). Seconded.
Discussion ensued. Passed (6 in favor, three abstain). Motion made
to form a work party immediately after this meeting to decide where
to install 3 slots. Seconded. Discussion ensued. Passed (7 in favor,
three abstain). Six volunteered to stay and decide where to install.
Will be looking forward to progress report at next month’s meeting.
already discussed (see above).
TC Projector Screen: Michael B volunteered to contact David
Giles about what the best material would be for a screen.
Vice President James Anderson brought up a Wedding on site request
that he received. President Steve Lee has already contacted this
person (and others) & informed them they are welcome to hold a
wedding at Henson’s Gap. No fees required, donations welcome,
scheduling coordination requested.
USHPA Calendar Photo request:
Photos are requested for a possible collage calendar page focusing
on Henson Gap. Deadline before May 31 2011. Details on USHPA web
site and will also be posted on Flymail.
Meeting adjourned at 11:40 Central.
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